Systems

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VIRTUAL ASSISTANT

HOOKED, BOOKED & DELIVERED

FIX, FLOW & GROW

Ever wondered what running a VA agency actually looks like behind the scenes?

It’s not just client work.
It’s leading a team.
It’s managing leads, money, and energy.
It’s showing up for clients and making space to breathe (sometimes with a book and a dog walk).

This week looked like:
✨ Team check-ins + client catch-ups
✨ Sales follow-ups + pipeline reviews
✨ Numbers + money decisions
✨ Content creation in the cracks of the day
✨ Client care that goes way beyond ticking tasks off a list

Because yes, running a business means spinning plates.
But it also means building something that feels good to run.

What does your week look like?

Ever wondered what running a VA agency actually looks like behind the scenes?

It’s not just client work.
It’s leading a team.
It’s managing leads, money, and energy.
It’s showing up for clients and making space to breathe (sometimes with a book and a dog walk).

This week looked like:
✨ Team check-ins + client catch-ups
✨ Sales follow-ups + pipeline reviews
✨ Numbers + money decisions
✨ Content creation in the cracks of the day
✨ Client care that goes way beyond ticking tasks off a list

Because yes, running a business means spinning plates.
But it also means building something that feels good to run.

What does your week look like?

If I were running a business solo…
This is the tech stack I’d use..

Lean, efficient, and designed to make things run smoother, without the overwhelm.
Because when you’re doing everything yourself, your systems need to do some of the heavy lifting.

Here’s what I’d use:

🧠 ClickUp for project and task management.
Organised, clear, and easy to keep on top of what’s actually happening.

⚡ Zapier to automate the boring stuff.
Client folders created, tools connected, series automation magic and admin off your plate without you lifting a finger.

📩 MailerLite for simple, effective email marketing.
Automations, welcome sequences, lead magnets, without the tech headache. it is simple to use, even if you are non techy!

📊 Airtable for planning and tracking.
Content calendars, lead tracking, launch planning, all in one visual place.

🌐 Wix for a clean, easy-to-manage website.
You don’t need fancy. You need something you can update without crying.

📁 Dubsado for onboarding, contracts, invoicing + scheduling.
Makes you look pro, saves you hours, and helps clients feel taken care of.

You don’t need loads of tools.
You need the right ones, working together.
If the tech side feels like a maze right now, I get it.

This is exactly what I help clients simplify.

DM me “STACK” if you want to help working out what will work for you & how to get it done!

If I were running a business solo…
This is the tech stack I’d use..

Lean, efficient, and designed to make things run smoother, without the overwhelm.
Because when you’re doing everything yourself, your systems need to do some of the heavy lifting.

Here’s what I’d use:

🧠 ClickUp for project and task management.
Organised, clear, and easy to keep on top of what’s actually happening.

⚡ Zapier to automate the boring stuff.
Client folders created, tools connected, series automation magic and admin off your plate without you lifting a finger.

📩 MailerLite for simple, effective email marketing.
Automations, welcome sequences, lead magnets, without the tech headache. it is simple to use, even if you are non techy!

📊 Airtable for planning and tracking.
Content calendars, lead tracking, launch planning, all in one visual place.

🌐 Wix for a clean, easy-to-manage website.
You don’t need fancy. You need something you can update without crying.

📁 Dubsado for onboarding, contracts, invoicing + scheduling.
Makes you look pro, saves you hours, and helps clients feel taken care of.

You don’t need loads of tools.
You need the right ones, working together.
If the tech side feels like a maze right now, I get it.

This is exactly what I help clients simplify.

DM me “STACK” if you want to help working out what will work for you & how to get it done!

I shut my laptop at 2pm the other day.

Not because I’d given up on my to-do list.
Not because something got cancelled.

But because everything was… done.

Proposals sent.
Invoices paid.
Tasks ticked off.
Projects moving without me chasing.

And for a moment, I just sat there.
No guilt. No frantic “what have I forgotten?” scan through my inbox.
Just quiet.

Because that’s the real point of building smart systems and processes.

Not so you can work 24/7 more efficiently.
Not so you can squeeze more into your already-full days.

But so you can stop.
Switch off.
Leave on time.

So you can take the afternoon to walk, nap, see friends, or just sit in your garden with a coffee because you can.

This is the part no one tells you about:
Systems aren’t about working more.
They’re about making space for your life again.

And once you’ve felt it, you’ll never want to go back. Promise.

I shut my laptop at 2pm the other day.

Not because I’d given up on my to-do list.
Not because something got cancelled.

But because everything was… done.

Proposals sent.
Invoices paid.
Tasks ticked off.
Projects moving without me chasing.

And for a moment, I just sat there.
No guilt. No frantic “what have I forgotten?” scan through my inbox.
Just quiet.

Because that’s the real point of building smart systems and processes.

Not so you can work 24/7 more efficiently.
Not so you can squeeze more into your already-full days.

But so you can stop.
Switch off.
Leave on time.

So you can take the afternoon to walk, nap, see friends, or just sit in your garden with a coffee because you can.

This is the part no one tells you about:
Systems aren’t about working more.
They’re about making space for your life again.

And once you’ve felt it, you’ll never want to go back. Promise.

I love Dubsado. It’s my go-to system and I’ve built some dreamy client journeys with it.
BUT that doesn’t mean it’s the right fit for you and your business.

If you’re ready to grow and know you need better systems, the first step isn’t picking the prettiest platform, it’s getting clear on what you actually need it to do.

So let’s break it down...

Running group programmes or memberships?
Look at Go High Level.
It’s great for courses, memberships, social media scheduling, landing pages, email marketing, client records, contracts, the whole lot.
If you’re juggling five tools and just want one system to run it all, this is the one.

Need something totally bespoke?
Airtable is your best mate.
We can build it around you, think: custom CRM, stock or HR management, internal tracking, client onboarding… anything.
It’s super visual, fully customisable, and brilliant if you like to do things your own way.

Want a task hub that keeps you on track?
ClickUp is the one.
It’s my favourite project management tool, but it also doubles as a custom CRM, automation hub, form collector, dashboard tracker and data central.
Perfect if you’re always spinning plates and need one place to hold it all.

Not sure which one you need?
That’s where I come in.

I’ll help you figure out what will actually support you, your brain, and your business and set it up so it actually works.

Systems aren’t here to impress.
They’re here to make your life easier.
Let’s get yours doing exactly that.

DM ‘Systems’ & let’s get to it!

#boundariesinbusiness #clientsfromhell #vaagencylife #smallbusinesssupport #onlinebusinessmanager #operationssupport #clickupsetup #dubsadostrategy #neurodivergentbusiness #clientonboarding #airtable

I love Dubsado. It’s my go-to system and I’ve built some dreamy client journeys with it.
BUT that doesn’t mean it’s the right fit for you and your business.

If you’re ready to grow and know you need better systems, the first step isn’t picking the prettiest platform, it’s getting clear on what you actually need it to do.

So let’s break it down...

Running group programmes or memberships?
Look at Go High Level.
It’s great for courses, memberships, social media scheduling, landing pages, email marketing, client records, contracts, the whole lot.
If you’re juggling five tools and just want one system to run it all, this is the one.

Need something totally bespoke?
Airtable is your best mate.
We can build it around you, think: custom CRM, stock or HR management, internal tracking, client onboarding… anything.
It’s super visual, fully customisable, and brilliant if you like to do things your own way.

Want a task hub that keeps you on track?
ClickUp is the one.
It’s my favourite project management tool, but it also doubles as a custom CRM, automation hub, form collector, dashboard tracker and data central.
Perfect if you’re always spinning plates and need one place to hold it all.

Not sure which one you need?
That’s where I come in.

I’ll help you figure out what will actually support you, your brain, and your business and set it up so it actually works.

Systems aren’t here to impress.
They’re here to make your life easier.
Let’s get yours doing exactly that.

DM ‘Systems’ & let’s get to it!

#boundariesinbusiness #clientsfromhell #vaagencylife #smallbusinesssupport #onlinebusinessmanager #operationssupport #clickupsetup #dubsadostrategy #neurodivergentbusiness #clientonboarding #airtable

You don’t need a system that looks good on Instagram.
You need one that supports you when you’re at capacity.

When the kids are off school.
When your energy’s low.
When a dream client says yes and you’re too busy to reply.

That’s what systems are really for.

To take one more thing off your plate.
To reduce decision fatigue.
To let you move through your work with more ease, more clarity, and less “what did I forget?” panic.

Because it’s not about the tech, it’s about what it gives you back.
Time. Energy. Space.

It doesn’t need to be fancy.
It just needs to work for you.

Because life is too short to be stressing out about all the manual stuff you are doing, so get automated and streamlined and enjoy more holidays, more Friday's off and more sipping cocktails (my personal fav!).

#OnlineBusinessTips #SystemsThatWork #ClientExperience #SmallBusinessSupport #DubsadoMagic #BackEndBliss

You don’t need a system that looks good on Instagram.
You need one that supports you when you’re at capacity.

When the kids are off school.
When your energy’s low.
When a dream client says yes and you’re too busy to reply.

That’s what systems are really for.

To take one more thing off your plate.
To reduce decision fatigue.
To let you move through your work with more ease, more clarity, and less “what did I forget?” panic.

Because it’s not about the tech, it’s about what it gives you back.
Time. Energy. Space.

It doesn’t need to be fancy.
It just needs to work for you.

Because life is too short to be stressing out about all the manual stuff you are doing, so get automated and streamlined and enjoy more holidays, more Friday's off and more sipping cocktails (my personal fav!).

#OnlineBusinessTips #SystemsThatWork #ClientExperience #SmallBusinessSupport #DubsadoMagic #BackEndBliss

What do I actually do?
I get it, it's a bit confusing sometimes.

When your work spans strategy, tech, systems, and support, it’s not always easy to sum up in one neat sentence.

The truth is, my job is simple:
I help small business owners go from “I’m drowning in all the things” to “I actually have time to breathe again.”

Sometimes that looks like a 2-hour Re-set & Focus session to untangle the chaos.
Sometimes it’s building a full client journey so onboarding runs on autopilot.
Sometimes it’s ongoing strategy + tech support so growth doesn’t break your backend.
And sometimes, it’s hands-on VA support to take those admin tasks off your plate for good, from the A Team

Different ways in, same end result:
More clarity. More control. More space for the work (and life) you actually want.

Flick through, see what fits, and if something clicks, let’s talk.

#systemsstrategist #dubsadopro #virtualassistant #techconsultant #operationsconsultant #systemsconsultant

What do I actually do?
I get it, it's a bit confusing sometimes.

When your work spans strategy, tech, systems, and support, it’s not always easy to sum up in one neat sentence.

The truth is, my job is simple:
I help small business owners go from “I’m drowning in all the things” to “I actually have time to breathe again.”

Sometimes that looks like a 2-hour Re-set & Focus session to untangle the chaos.
Sometimes it’s building a full client journey so onboarding runs on autopilot.
Sometimes it’s ongoing strategy + tech support so growth doesn’t break your backend.
And sometimes, it’s hands-on VA support to take those admin tasks off your plate for good, from the A Team

Different ways in, same end result:
More clarity. More control. More space for the work (and life) you actually want.

Flick through, see what fits, and if something clicks, let’s talk.

#systemsstrategist #dubsadopro #virtualassistant #techconsultant #operationsconsultant #systemsconsultant

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VIRTUAL ASSISTANT

HOOKED, BOOKED & DELIVERED

FIX, FLOW & GROW

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